The following is the TRAINING and SKILLS COMMISSION STANDARD CODE OF PRACTICE FOR TRAINING ORGANISATIONS REGISTERED TO PROVIDE TRAINING and ASSESSMENT SERVICES, and ISSUANCE OF NATIONALLY RECOGNISED QUALIFICATIONS
1. INTRODUCTION
This Code of Practice provides the basis for good practice in the marketing, operation, financing and administration of education and training services by Sanctuary College Pty Ltd – a Registered Training Organisation – registered in South Australia by the Training and Skills Commission.
For the purposes of this Code “trainee” refers to any person participating in education or training delivered by this organisation. A “client” is a person or organisation who may enter into a contract with the registered training organisation for the delivery of education and training services.
2. PROVISION OF TRAINING AND ASSESSMENT SERVICES
2.1 Our organisation has policies and management practices which maintain high professional standards in the delivery of training and assessment services, and which safeguard the interests and welfare of trainees and/or clients.
2.2 Our organisation maintains a learning environment that is conducive to the success of trainees.
2.3 Our organisation has the capacity to deliver and assess the vocational qualifications for which it has been registered, provide adequate facilities, and use methods and materials appropriate to the learning and assessment needs of trainees.
2.4 Our organisation monitors and assesses the performance and progress of its trainees.
2.5 Our organisation ensures that teaching staff are not only suitably qualified but are also sensitive to the cultural and learning needs of trainees, and it provides training for our staff as required.
2.6 Our organisation ensures that assessments are conducted in a manner which meets the endorsed components of the relevant Training Package(s) and/or accredited courses.
2.7 Our organisation is committed to access and equity principles and processes in the delivery of its services.
3. ISSUANCE OF QUALIFICATIONS
Our organisation issues qualifications and Statements of Attainment to trainees who meet the required outcomes of a qualification or unit of competency, in accordance with the AQF Implementation Handbook
4 RECOGNITION OF QUALIFICATIONS ISSUED BY OTHER RTOS
4.1 Our organisation recognises the AQF qualifications and Statements of Attainment issued by other RTOs.
4.2 Mutual recognition obligations are reflected in our organisation’s policies and procedures and information to staff and clients.
5 MARKETING OF TRAINING AND ASSESSMENT SERVICES
5.1 Our organisation markets and advertises its products and services in an ethical manner.
5.2 Our organisation gains written permission from a trainee or client before using information about that individual or organisation in any marketing materials.
5.3 Our organisation accurately represents recognised training products and services to prospective trainees and clients.
5.4 Our organisation ensures trainees and clients are provided with full details of conditions in any contract arrangements with the organisation.
5.5 No false or misleading comparisons are drawn with any other training organisation or qualification.
6 FINANCIAL STANDARDS
6.1 Our organisation has measures to ensure that trainees and clients receive a refund of fees for services not provided, including services not provided as a result of the financial failure of the organisation.
6.2 Our organisation has a refund policy that is fair and equitable and this policy is made available to all trainees and clients prior to enrolment.
6.3 Our organisation ensures that the contractual and financial relationship between the trainee/client and the organisation is fully and properly documented, and that copies of the documentation are made available to the trainee/client.
6.4 Documentation includes: the rights and responsibilities of trainees, costs of training and assessment services and issuance of Qualifications, payment arrangements, refund conditions and any other matters that place obligations on trainees or clients.
7 PROVISION OF INFORMATION
7.1 Our organisation supplies accurate, relevant and up-to-date information to prospective trainees and clients covering but not limited to the matters listed in Attachment A to this Code. If you wish to have information relating to Attachment A please contact our office.
7.2 Our organisation supplies this information to trainees and clients prior to enrolment and regularly reviews all information provided to ensure its accuracy and relevance.
8 RECRUITMENT
8.1 Our organisation conducts recruitment of trainees at all times in an ethical and responsible manner.
8.2 Offers of course placement are based on an assessment of the extent to which the qualifications, proficiency and aspirations of the applicant are matched by the training opportunity offered.
8.3 Our organisation ensures that the educational background of intending trainees is assessed by suitably qualified staff and/or agents, and provides for the training of such staff and agents, as appropriate.
9 SUPPORT SERVICES
Our organisation provides adequate protection for the health, safety and welfare of trainees and, without limiting the ordinary meaning of such expression, this includes adequate and appropriate support services in terms of academic and personal counselling.
10 GRIEVANCE MECHANISM
10.1 Our organisation ensures that trainees and clients have access to a fair and equitable process for dealing with grievances and provides an avenue for trainees to appeal against decisions which affect the trainees’ progress. Every effort is made by our organisation to resolve trainees’/clients’ grievances.
10.2 For this purpose, our organisation has a grievance policy where a member of staff is identified to trainees and clients as the reference person for such matters. In addition, the grievance mechanism as a whole is made known to trainees at the time of enrolment.
10.3 Where a grievance cannot be resolved internally, our organisation advises trainees and clients of the appropriate body where they can seek further assistance.
11 RECORD KEEPING
Our organisation keeps complete and accurate records of the attendance and progress of trainees, as well as financial records that reflect all payments and charges and the balance due, and provides copies of these records to trainees on request.
12 QUALITY CONTROL
Our organisation seeks feedback from our trainees and clients on their satisfaction with services they have received and seeks to improve its services in accordance with their expectations.